template management is a system of governing a company’s document ecosystem based on a range of document templates. the outcome of an effective template management solution is that documents are easier for employees to create, saving time, and boosting productivity.benefits of template management: templates are important because documents are created from them – letterheads, slide decks, emails, contracts, and so on. changes to the static template require admins and it department to manually update and distribute. the master template is updated by admins, and any changes made to this are updated for all users.
due to the cloud-based location, these template management systems can also be accessed by employees remotely, which is important in an age where employees work from multiple different devices and locations. images, text elements, logos, data from other systems and more can be accessed from within a template management system, meaning employees need look no further for everything they need to create documents, saving time and preventing frustration. as templafy is a cloud-based solution, it can be accessed from any location, meaning it is a flexible template management solution, which serves employees wherever they are based.alongside template management, templafy also offers tools to aid productivity, email signature management, brand validation, library storage, and font distribution. templafy is the next-gen document generation platform, automating all business document creation across organizations to activate and protect brands, drive governance and enable better document creation at any complexity and scale.
in this short post, i’d like to share with you a break-through concept so disarmingly simple, it’s easy to underestimate its power. to top it off, you seem to be the only one in your business with answers. you have some staff and contractors you recruited to help you complete some of the tasks on your list but you’re still not getting ahead. sure you’re getting more “stuff” done than before, but you spend most of your time putting out fires and you never seem to get to your own list of “to-do’s”. they never figure out the secret to breaking free. at some point, to grow your business to the next level, you need to create business systems, processes, and procedures.
one of my business mentors asked me, “why don’t you just hire an expert systems consultant to create the systems for you?” my first reaction was “i don’t have the money to hire a consultant to do that sort of work…” at that stage, i didn’t have a multi-million dollar business like my mentor, so i didn’t go out and hire a consultant. and the best news is, you don’t have to create the systems yourself. this system, coupled with a few smart team members, will set off a chain reaction in your business like knocking down the first domino in a series. a word of caution: there’s more to making systems work in your business than just having a collection of word documents floating around for your team to use. this one has to do with the business documentation: i’ve already documented some procedures and validated them with the team. i’m very aware of the fact that my system will evolve, but it’s not clear to me how do i need to proceed in those cases. thank you for taking the time in creating this guide, and i am really grateful for the free templates.
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